Privacy Policy

Master Inspector Association of the Philippines Privacy Policy

 

Effective Date: 28 March 2026 Last Updated: March 2026

 

The Master Inspector Association of the Philippines (MIAP) is committed to protecting the privacy and security of personal information in accordance with Republic Act No. 10173, the Data Privacy Act of 2012 (DPA), its Implementing Rules and Regulations (IRR), and other relevant issuances of the National Privacy Commission (NPC).

 

This Privacy Policy explains how MIAP collects, uses, discloses, stores, and protects personal information when you interact with us as a member, applicant, client, event attendee, website visitor, or otherwise.

 

By engaging with MIAP (including through our website, membership applications, events, inspections, or communications), you consent to the practices described in this Policy, subject to your rights under the DPA.

 

1. Scope and Application

This Policy applies to all personal information processed by MIAP, whether collected online or offline, including through:

Membership registration and certification (e.g., Registered Master Inspector™ applications)

Home and building inspection services and reports

Events, training, webinars, and seminars

Website, email, social media, and other digital platforms

Communications with members, inspectors, clients, partners, or regulators

MIAP acts as a Personal Information Controller (PIC) for data it directly determines the purpose and means of processing.

 

2. Information We Collect

We may collect the following types of personal information:

Personal Information:

Full name, date of birth, gender, nationality

Contact details (email address, phone number, mailing address)

Professional details (license numbers, certifications, years of experience, inspection history)

Identification documents (e.g., PRC license, government-issued ID, photos for verification)

Sensitive Personal Information:

Government-issued identification numbers (e.g., TIN, SSS, GSIS)

Health or medical information (if relevant for safety during events or inspections)

Criminal records or background check results (where required for membership or compliance)

Other Data:

Inspection-related data (property addresses, photos, reports – may contain limited personal data of property owners/clients)

Payment and billing information

Website usage data (IP address, browser type, cookies, analytics)

Communication records and preferences

We collect information directly from you, from public registries (e.g., Professional Regulation Commission), or from third parties with your consent or as permitted by law.

 

3. Purpose of Collection and Processing

We process personal information only for specified, legitimate, and compatible purposes, including:

Processing membership applications, certifications, and renewals

Maintaining the registry of Registered Master Inspectors™

Delivering inspection standards, training, and continuing education

Facilitating networking, events, and collaboration among members

Providing client services and generating inspection reports

Communicating updates, newsletters, and important notices

Complying with legal and regulatory obligations (e.g., NPC registration, tax laws, licensing requirements)

Improving our website, services, and member experience

Preventing fraud, ensuring safety, and enforcing our Standards of Practice and Code of Ethics

Processing adheres to the general principles of Transparency, Legitimate Purpose, and Proportionality.

 

4. Legal Basis for Processing

We process personal data based on:

Your consent (where required)

Performance of a contract (e.g., membership agreement)

Compliance with legal obligations

Legitimate interests of MIAP (e.g., maintaining professional standards), provided these do not override your rights

For sensitive personal information, we obtain explicit consent or rely on other lawful bases under the DPA.

 

5. Data Sharing and Disclosure

We may disclose personal information to:

Service providers and contractors (e.g., website hosts, payment processors, training platforms) under strict data processing agreements

Other MIAP members or affiliates for legitimate association purposes (with appropriate safeguards)

Regulatory bodies (e.g., Professional Regulation Commission, National Privacy Commission, local government units)

Courts or government agencies when required by law

We do not sell personal information. Any third-party sharing is limited to what is necessary and governed by appropriate agreements.

International transfers of data (if any) will comply with DPA requirements for adequate protection or appropriate safeguards.

 

6. Data Security

MIAP implements reasonable and appropriate organizational, physical, and technical security measures to protect personal information against accidental or unlawful destruction, alteration, and unauthorized disclosure or access. These include:

Access controls and encryption where appropriate

Secure storage and regular backups

Employee training on data privacy

Privacy Impact Assessments for new systems or processes

 

7. Retention of Personal Information

We retain personal information only for as long as necessary to fulfill the declared purposes, comply with legal requirements, or resolve disputes. Upon expiry of the retention period, data will be securely disposed of or anonymized in accordance with NPC guidelines.

 

8. Your Rights as a Data Subject

Under the DPA, you have the following rights (subject to certain conditions and limitations):

Right to be informed about the processing of your personal data

Right to object to processing

Right to access and request a copy of your data

Right to rectification (correct inaccurate or incomplete data)

Right to erasure or blocking (under certain circumstances)

Right to data portability

Right to lodge a complaint with the National Privacy Commission

Right to withdraw consent (where processing is based on consent)

To exercise these rights, contact us using the details below. We will respond within the timeframe required by law.

 

9. Cookies and Online Technologies

Our website may use cookies and similar technologies to enhance user experience, analyze traffic, and personalize content. You can manage cookie preferences through your browser settings. For more details, refer to our separate Cookie Policy (if implemented).

 

10. Changes to This Privacy Policy

We may update this Policy from time to time to reflect changes in our practices or legal requirements. The updated version will be posted on our website with the revised effective date. Continued use of our services after changes constitutes acceptance of the updated Policy.

 

11. Contact Information

For questions, concerns, or to exercise your data privacy rights, please contact our Data Protection Officer (DPO):

Master Inspector Association of the Philippines Email: home@masterinspector.org.au

 

You may also reach the National Privacy Commission at privacy.gov.ph for complaints or further guidance.

 

Acknowledgment This Privacy Policy is adopted in full compliance with the Data Privacy Act of 2012 and serves as part of MIAP’s Privacy Management Program. All members, officers, and staff are expected to uphold these standards.

 

MIAP reserves the right to amend this Policy as necessary while maintaining alignment with Philippine data protection laws.

 

For the full Privacy Manual or internal procedures, internal stakeholders may request a copy from the DPO.

 

This document is a living policy and will be reviewed annually or as required by regulatory changes.